Purpose

This article describes how to use Talent Communities to discover, organize, and engage with your talent pools.

Overview

Every effective sourcing strategy starts with the right talent pool, whether it's a leadership pipeline, a campus program, a silver medalist pool, or an event-driven community. Creating a Talent Community gives you a dedicated space to organize prospects around a specific role, audience, or hiring priority and bring the right team together to engage them, turning each community into a long-term asset you can return to whenever a related requisition opens.

Required Permissions

Before you begin

• Confirm the Talent Communities module is enabled for your organization.
• Confirm your admin has set up the community types and workflows (stages, automations) you'll need, so you can select the right one during creation.
• Confirm any custom fields required for community creation (example, business unit, region, program) have been configured by your admin.
• Identify the team members (recruiters, sourcers, hiring managers) you want to add and the role each should have, so you can set up the team in one pass.

Create a community

Create a community to start building a specialized pipeline for your hiring needs.

1. Navigate to Talent > Communities.
2. Select Create Community.
3. In the Basic info section, provide the following:
   • Name: Enter a unique name for the community.
   • Type: Select a category (Sourcing, Campus, or Global).
   • Description: Provide details about the community’s purpose.
4. (Optional) Toggle Confidential if this community is for sensitive hiring like exec search or succession.
5. Click Create.
6. In the Community Team section, add members and assign roles. Added members receive an email notification.

Expected outcome

• The new community appears in the My Communities tab with Open status.
• The community pipeline page opens automatically, ready for calibration and team setup.
• A Confidential tag is displayed next to the community name if the community is marked as confidential.

Calibrate your community

After creating a community, use Calibrate Community to define the requirements for your ideal prospects.

• Community details: Add specific job titles and locations.
• Refine requirements: Filter by skills, experience (industries, seniority, years of experience), and education (schools, degrees).
• Calibration notes: Document objectives or interview outlines to align your team.

Manage and organize communities

Use the community home page to organize your workflow and quickly access priority talent pools.

Navigation

• Bookmarking: Click the bookmark icon next to a community name to pin it to the top of your list.
• Quick switch: When viewing a specific community, use the dropdown arrow next to the community name to switch to another community without returning to the home page.
• Clickable drill-downs: Select any count in the community table (such as Matched or Contacted) to jump directly to those prospects in the pipeline.
• View community details: Click on the info icon to view community details from community pipeline page.

Filter and save views

Use the All filters panel to find communities based on status, type, team members, or custom filters. If you frequently use a specific set of filters, select Save View to access those results quickly in the future.

Work with prospects

Visualize the pipeline

Toggle between the Table view and the Kanban view to manage prospect progression.

• Table view: Provides a detailed list of prospects and their metadata.
• Kanban view: Displays prospects as cards in swimlanes (200 candidates per lane) representing pipeline stages. Drag and drop a card to advance a prospect to a new stage.

Use the rejection workflow

Maintain a clean talent pool by rejecting prospects who aren't a fit.

1. Select one or more prospects.
2. Select Reject.
3. Choose a rejection reason and add optional comments.
4. (Optional) Select Send Rejection Email to notify the candidates. You can use a template and schedule the email for a future date.

Privacy and governance

Confidentiality

For executive searches or sensitive roles, you can mark a community or its prospects as Confidential during creation. Confidential communities are identified by a privacy indicator throughout the platform, and visibility is restricted to authorized team members.

For more information, read Set up and manage Confidential Communities.

Custom fields

Administrators can configure organization-specific custom fields to capture metadata such as business groups, regions, or client organizations. These fields are available during community creation and can be used as filters on the home page.