Purpose

This article explains how Eightfold identifies rediscovered candidates and how to configure the number of rediscovery days in the Configure metrics step of Analytics Product Setup.

Audience

New users, administrators (admins), solution architects, partners, and Eightfold employees working with the Talent Acquisition team.

What are rediscovered candidates?

Eightfold empowers recruiters and sourcers to find candidates from an existing talent network using platform features such as the Positions homepage, Communities, Campaigns, and Global search. Candidates who are already part of the network, re-engaged through these features, are referred to as rediscovered candidates. This enables recruiters and sourcers to quickly tap into an available talent pool, making the hiring process more efficient.

How Eightfold identifies rediscovered candidates

Since candidates are dynamically resurfaced from the talent pool, Eightfold does not maintain a stored list. Instead, the platform uses timestamps for key touch points to determine whether a candidate qualifies as rediscovered:

1. The timestamp of the first contact made with the candidate for the position being considered.
2. The timestamp of the last stage reached by the candidate in their most recent previous position (candidates who have never applied to a role are not considered rediscovered).
3. The timestamp of the candidate's application for the current position.

Conditions applied

• The first contact for the current position must occur before the application date. This ensures candidates who applied on their own are not counted as rediscovered.
• The time between the first contact for the current position and the last stage of the candidate's previous application must be at least N days apart (default: 60 days). This prevents candidates moved between pipelines by a recruiter from being mistakenly categorized as rediscovered.

Getting Started

1. Navigate to Admin Console > Home > Product Setup.
2. Under Analytics, click Set up.
3. Click Configure metrics.
4. Locate the Candidate discovery section.

Configuring the number of rediscovery days

1. In the Number of days field, enter a positive integer. The default value is 60.
2. Click Save.
3. Click Refresh data warehouse on the Configure Analytics hub page to trigger a data warehouse refresh.

   Note: It takes up to 48 hours for the data warehouse refresh to complete and for changes to reflect in dashboards and Data Hub.

Effect of changing the value

• Increasing N (e.g., 90 days): Fewer candidates will qualify as rediscovered.
• Decreasing N (e.g., 30 days): More candidates will qualify as rediscovered.

Adjust this value based on your organization's recruiting practices and what constitutes a meaningful gap between previous engagement and re-engagement.

Usage

Required/Optional: Optional

Tips

• Based on Eightfold's analysis, approximately 50% of rediscoveries occur within 60 days. The default of 60 is a reliable starting point for most organizations.
• Change this value carefully — a data warehouse refresh is required every time it is updated, and changes take up to 48 hours to reflect.

FAQs

Will candidates manually added to a pipeline by recruiters be considered rediscovered?
No. Candidates manually added (for example, via the Chrome extension or by importing a resume) are not considered rediscovered.

If a recruiter contacts a candidate offline and the candidate then applies, are they considered rediscovered?
No. The contact must have occurred through the Eightfold platform for the candidate to qualify as rediscovered.

If a candidate is rediscovered for Position A and manually moved to Position B before applying to Position A, are they considered rediscovered for Position B?
Yes, if the first contact for Position B occurred through the Eightfold platform and the candidate's previous application last stage is still at least N days before the first contact for Position B.

How many times can I change the candidate's rediscovery days setting?
There is no limit. However, a data warehouse refresh must be triggered each time, and changes take up to 48 hours to reflect. Use this cautiously.