Overview

In high-volume recruiting events, final hiring decisions often happen offline through emails or verbal debriefs, making it difficult to track outcomes and act quickly. The Decision Maker flow brings this process into the platform so designated Decision Makers can review all candidate feedback in one place and submit a structured decision. Recruiters can then track decision status and advance candidates based on the outcome without leaving the event.

Required permissions

Before you begin

• Confirm the event exists and at least one candidate has completed interviews and assessments.
• Confirm the Decision Feedback Form has been configured in Admin Console. Contact your Admin if no form is available when requesting a decision.
• Identify the individuals who will act as Decision Makers for the event before assigning them.

Note: Once a decision is submitted, it can't be edited. Confirm the correct Decision Feedback Form is selected before sending the decision request.

Assigning Decision Makers

Decision Makers can be assigned at three levels. The system uses the following priority order when determining which Decision Maker receives a request: panel level, then event team level, then event creator.

Assign a Decision Maker at the event team level:

1. Navigate to the event and select the Event Team tab.
2. Select** Manage Team** next to the relevant hiring team.
3. Click the Role dropdown next to the team member you want to designate as Decision Maker.
4. Select the Decision Maker role.
5. Click Save.

Assign a Decision Maker at the panel level:

1. Navigate to the event and select the Schedules tab.
2. Open the relevant schedule and locate the panel.
3. Click Add decision-maker within the panel.
4. Select the team member from the available list.
5. Click Save.

Requesting a decision

Manually requesting a decision

1. Navigate to the event and select the Candidates tab.
2. Select the candidate or candidates for whom you want to request a decision.
3. Click Request Decision from the actions menu. A modal opens with the Decision Maker's email pre-populated.
4. Select the appropriate Decision Feedback Form from the dropdown.
5. Click Send. The Decision Maker receives an email with context about the candidate and a link to submit their decision.

Automating decision requests

You can configure workflow automation to trigger a decision request automatically when a candidate reaches a specific stage, such as Interviews Completed. See [Automate event workflows] for instructions on setting up automated decision requests.

Submitting a decision (Decision Maker)

1. Open the decision request email and click the link.
2. Review the consolidated feedback from all previous interviews for the candidate.
3. Use the leaderboard view to compare multiple candidates by average feedback rating if needed.
4. Submit your decision using the configured feedback form, such as Thumbs Up or Thumbs Down, and add any additional comments.
5. Click Submit.

Note: Submitted decisions are final and can't be edited.

Tracking and actioning decisions

After a decision is submitted, recruiters can track status and act on the outcome directly from the candidate pipeline.

To action a submitted decision:

1. Navigate to the Candidates tab and review the decision status column.
2. Select the candidate with a Decision Submitted status.
3. Advance the candidate to the appropriate next stage based on the submitted decision.

Sharing candidate feedback

Feedback Sharing allows recruiters to share submitted interview feedback with other users directly within the platform, without downloading and distributing files manually.

To share feedback:

1. Navigate to the Candidates tab and select one or more candidates.
2. Click Share Feedback. A modal opens for composing the share email.
3. Enter the email addresses of the recipients. Recruiters, hiring managers, and interviewers associated with the candidate are often auto-populated.
4. Click Send. Recipients receive an email with a link to view all submitted feedback for the candidate. The email indicates the access expiry period.

Note: Feedback access expiry is configured at the company level by your Admin. Contact your Admin if you need to adjust how long shared feedback remains accessible.