Overview

Optimizing interview scheduling and interviewer allocation is important for high-volume hiring events. The Events module offers advanced panel management capabilities that streamline the interview process by allowing you to create and manage interviewer panels, ensuring efficient and consistent candidate evaluation.

Eightfold enables recruiters and event managers to group interviewers into predefined panels and assign these panels to interview sessions. This approach moves beyond managing individual interviewers, allowing for a more structured and scalable scheduling process, especially in contexts like university recruitment drives or industry interview days.

• Fixed panels: This option guarantees that a particular candidate will be interviewed by a specific, predefined set of interviewers or a panel. It makes debriefing easier as the interviewers who assessed a common group of candidates can conduct a single debrief session. This approach is ideal when you want consistent evaluation and streamlined post-interview processes.
• Randomized panels: This is the default approach where there is no guarantee that a candidate will be interviewed by the same set of interviewers or from the same panel across different interview rounds. Interviewers can be assigned randomly based on availability.

Key capabilities

• Streamlined schedules: Panels allow for the grouping of interviewers, which can then be assigned to sessions, reducing the manual effort of tracking and assigning individual interviewers across numerous schedules.
• Single debrief sessions: When using fixed panels, all candidates in a set are interviewed by the same panel. This allows for a single, consolidated debrief session for that group of candidates, improving efficiency compared to coordinating multiple interviewers across various debriefs.
• Consistent evaluation: A consistent panel of interviewers evaluating a specific set of candidates helps ensure standardized assessment criteria and fairer evaluations.
• Skills-to-Test integration: You can associate specific skills or focus areas from a position with different interview rounds within your event's interview plan. This allows for a more structured interview process where interviewers assess candidates against predefined competencies.
• Flexible panel assignment: You can assign specific panels to different sessions throughout the day (for example, a morning session and an afternoon session), providing flexibility in interviewer allocation.

Panel management

Define interview panels

1. When creating a schedule within an event, you'll have the option to choose between Fixed Panels or Randomized Panels.
2. Continue to define your panels. You can specify the number of panels needed.
3. Assign interviewers to each panel from your event's team members. The system can provide suggestions for interviewers based on relevant competencies.
4. You can also add a Decision Maker to each panel, who will be responsible for the final hiring decision for candidates interviewed by that panel.

Skills-to-Test

1. When setting up your interview schedule, you can tag a position to the schedule.
2. The system then displays the focus areas or skills associated with that position.
3. You can assign these skills to individual interview rounds within your interview plan, ensuring that specific competencies are assessed during each interview.

Scheduling with panels

1. During the scheduling process, instead of adding individual interviewers to each session, you can select predefined panels to staff your interview slots. For example, you can designate "Panel 1" for the morning session and "Panel 2" for the afternoon, quickly populating multiple interview slots with entire teams.
2. The system ensures that candidates assigned to a certain group are only interviewed by interviewers from that group in all rounds.

Edit panel assignments

1. Event managers can edit interviewers within a panel at a session level, applying changes to all interviews within that session without altering the original interview plan.
2. You can also edit interviewers at an individual interview level through the scheduling center, which will only affect that specific interview.