Purpose

The purpose of this article is to give users a quick overview of the bulk scheduling option available with Eightfold.

Audience

The intended audience for this guide is Eightfold client recruiters and recruitment coordinators stay up-to-date with the interview scheduling process.

Overview

Eightfold has introduced bulk scheduling across Position Pipeline, Events and Talent Communities that allows users to schedule interviews with multiple candidates at once. It makes the scheduling process easier and creates a calendar invite and sends it to all candidates at once.

Bulk interview scheduling is an efficient and effective way for recruiters to manage the recruitment process and for job seekers to manage their time and schedule. The feature enables users to schedule a meeting for multiple candidates at once, by utilizing the "Let candidate select" option.

Note:

• While scheduling the interview for multiple candidates, the candidates must have their email and/or phone information.
• Warning message is shown in case the selected candidate(s) does not have an email and/or phone number.
• Users are allowed to add the missing email ID and phone number from the communication screen as well.

Bulk Schedule process

Follow below mentioned steps to schedule a meeting invite in bulk:

1. Go to the pipeline or events or communities.
2. Select the candidates to whom an invitation needs to be sent.
3. Click Schedule > Schedule a meeting.
4. Schedule single or multiple rounds of interview with the available Let candidate select option.
5. Fill the interview details on the screen and click Next - Communication to proceed with the communication.
6. To send invites on the communication screen, first select the suitable communication channel. Then, ensure that all the necessary details are filled out. Finally, click on the Send Invite button to send the invites. See the Additional features section to understand the added functionalities on the Email, SMS and WhatsApp tabs.
7. Notification is sent to the candidates.

Additional features

1. On the Email tab of communication screen,

   1. If the candidate has multiple email IDs, users can select the email ID to which notification has to be sent.
   2. Users can add additional email ID to any candidate populating in the “To” list. To do so, click on the name under the “To” list, click +Add email, enter the new email ID and click Save.

2. On the SMS and WhatsApp tabs of communication screen,

   1. In the “Phone Number” field, the candidate name is shown in red with a “?” indicating that the candidate profile is missing a phone number. Users can add the missing phone number by clicking on the red candidate name.
   2. The error message "[count] missing numbers" is typically shown when a list of candidate profiles does not have a required phone number field filled out. The “View All” feature displays a consolidated list of all such candidates.
   3. Clicking “View All” displays the list of candidates with missing phone numbers. Users can add those missing phone numbers from this screen as well. Click Add phone to add the contact number for the candidate.