Purpose

This article provides a simple guide for recruiters and schedulers on how to control whether interviewer names are exposed to candidates.

Overview

By default, Interview Scheduling reveals interviewer names to candidates in several places, including candidate communications, microsites, calendar invites, and the scheduling agenda. However, in certain scenarios, such as case study interviews common in campus recruiting, revealing interviewer identities in advance can allow candidates to predict specific case studies and prepare beforehand. This can undermine the real-time analysis aspect of the interview.

Eightfold addresses this by providing you with the flexibility to hide interviewer names from candidates, ensuring greater control over interview confidentiality, and maintaining the integrity of the interview process. It empowers you with greater control and flexibility in managing sensitive information during the interview process.

Default behavior

By default, interviewer names are visible to candidates. To hide interviewer names, you must actively enable this feature by selecting a specific checkbox or toggle within the scheduling process.

The system's hide_interviewer_details variable is set to false by default. This means that interviewer names are displayed unless you choose to hide them. If you don't select the option to hide names, the current behavior (names displayed) continues.

How it works

You can configure the visibility of interviewer names in multiple key areas of the scheduling process:

Scheduling templates (setting default behavior)

This allows you to set the default behavior for all future interviews created using that specific template.

1. Navigate to the Accounts Page.
2. Select Scheduling Templates.
3. Select an existing template to edit, or create a new one.
4. Within the Interviews section, click Detail visibility (‘eye’ icon).
5. Select Hide interviewer names from all candidate communications if you want interviewer names to be hidden by default when this template is used. Leave it unchecked for names to be visible by default.
6. Save the changes to your template.

Note: Changes made here affect both the Interview Plan and other Scheduling Templates.

Scheduling pages (for individual interview slots)

This lets you change the default template setting for a specific interview, providing flexibility for each interview.

1. Begin the process to schedule an interview by using the Schedule option for a candidate profile.
2. Within the Interviews section, click Detail visibility (‘eye’ icon).
3. Select Hide interviewer names from all candidate communications if you want interviewer names to be hidden for this specific interview.
4. Select Hide position details from all candidate communications as per requirement.
5. Continue with the remaining scheduling steps.
6. Click Send Invite when done.

Interview Plan

You can adjust visibility for individual interviews within an Interview Plan, overriding scheduling template defaults.

1. Access the Interview Plan for a position from the ‘kebab’ menu at the top-right.
2. Within the Interviews section for any of the interview stages, click Detail visibility (‘eye’ icon).
3. Select Hide interviewer names from all candidate communications if you want interviewer names to be hidden for this specific interview plan.
4. Save your changes.

Event scheduling

This applies the setting to all interview rounds within a specific event, with the ability to override template defaults.

1. Navigate to Engage > Events and select an event or create a new one.
2. From the Schedules tab, select an existing schedule to edit, or click Create schedule to create a new one.
3. Within the Interviews section, click Detail visibility (‘eye’ icon).
4. Select Hide interviewer names from all candidate communications if you want interviewer names to be hidden for this specific event schedule.
5. Save your event schedule.

Candidate experience

When the interviewer name is hidden, Eightfold prevents the interviewer names from appearing in the following candidate-facing areas:

• Candidate communications
• Candidate microsite
• Calendar invites
• Scheduling agenda